But as the project draws to a close, much of the paperwork that remains will be mostly sign-offs for completed deliverables. A properly executed project closeout will help you to: Complete all necessary paperworkīusiness requirements, product specs, approvals, and other documentation constitute a significant chunk of project management, making it a rather daunting career for professionals who cringe at any hint of paperwork. There are many reasons why you should include a formal closure as a critical element in your project management workflow. Remember, neglecting to execute a closure strategy and to tick off a project close out checklist can, at the best of times, cause you to overlook valuable lessons from the project or worse, prevent you from tying up loose ends, which can dampen your customers’ satisfaction and dent your rep as project manager.Ĭrucial Tip: To nurture client trust and/or the confidence of upper management, always view the project from the vantage point of the customer before assessing it as a team insider. There’s still much to be done and there’ll be time to celebrate later. As project manager, you might think it’s time to pat yourself on the back, reward the team for their efforts, and make plans for the next project. You finally managed to reach the milestones in your Gantt chart, complete all deliverables, and quality-check the final product. Why you need a closure strategy and a project close out checklist That is why conducting a successful kickoff meeting can really boost a project’s momentum as well as the stakeholders’ morale at the onset.īut formally closing a project the right way is equally important and requires the same level of attention project managers typically reserve for rolling out and running a new project. Starting from scratch and mapping out how to get all the resources you need to achieve a project’s exacting goals can indeed be overwhelming. Much has been said about the hassles of starting a project, with many experts claiming it to be the most difficult part. In many ways, all projects are races against time, where you launch efforts at some point until you reach the finish line. In contrast, projects such as house construction, website development, and wedding ceremonies obviously have start and end dates. The terms “temporary” and “schedule” clearly differentiate a project from “normal”, “as usual”, or “ongoing” business operations such as corporate accounting, marketing, or human resources which all tend to run as open-ended functions or units of an organization. Formally defined, a project is a unique and temporary undertaking specified by a set of parameters that includes its scope, objectives, component tasks, milestones, quality standards, budget, and schedule.
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